Ten Steps For Building An Aligned Culture

Posted August 30, 2010 By David Irvine and has no comments yet.

A lot of people ask about our process for building an aligned culture. Here, in abridged form, is our process. We welcome your comments, suggestions, and feedback.

Step 1. Define your culture.

Decide on the scope of the culture that you are committed to build – that lays within your sphere of influence. Is it your company, department, division, community association, team, family?

Step 2. Define your leadership team.

Identify your 5-6 key leaders – allies that you will depend on to build your culture. These will be people who have the positional power, capacity, and commitment to make it happen. Be sure you have a Chief Emotional Officer on your team: a person with the positional power as well as the passion (a monomaniac with a mission) to take accountability for the culture.

Step 3. Get alignment at the top.

Identify your core values that you, as a leadership team, are committed to living. Have an “offsite” leadership meeting to ensure that you are all committed to living the values, first with each other and then with your entire culture. If you are a “subculture” – a culture within a larger system, you will want to take the larger organizational cultural value statements and make them real for your culture.

Step 4. Develop a team “code of conduct” with your leadership team.

Once you have decided upon your core values, you will need to develop a process that outlines your promises to each other: how you will hold yourself and each other accountable for living these values. This is about turning values into specific expected behaviors.

Step 5. Assess Alignment – And Connect to Reality.

Decide on a process for assessing your current alignment between your “vision,” your “claim,” and your “reality” as an entire culture. In order to do this you will need to pay attention to the “visible” culture and the “real” culture – your current reality. You may need to take the time to get into the hallways, the coffee conversations, etc. to get to the grapevine and current reality.

Step 6. “Roll out” your values with your entire culture.

Once you are clear about the current alignment, meet with your entire culture. Have your leadership team at the front of the room and outline:

  • Your vision as a leadership team for this culture
  • Your core values
  • Your assessment of the current reality in your culture and the degree of alignment you see between your vision, your claim, and your reality
  • Your leadership code of conduct
  • How you expect to be held accountable for living these values as positional leaders – your promised actions as a leadership team
  • An outline of the remaining process for getting these values lived at every level of the culture

Step 7. Have each of your leadership team members define – and build – their own leadership teams.

Meet with each of the leaders on your leadership team and help them define their own leadership teams, and go through the same process with their respective teams. This will continue throughout the culture until, ideally, every person is eventually assigned to a “leadership team” or at least closely affiliated with a leadership team.

Step 8. Engage your employees – at every level.

Begin and sustain the process – and build trust – through the power of courageous conversations:

  • Start – and continue – to create conversations around your core values, at every level.
  • Turn every conversation about value statements into mutually agreed upon actions and promises.
  • Tell the story. Schedule time in meetings, planning sessions, etc. to tell a story about where someone in the group recently lived one or more of your values.
  • Shine the light. Acknowledge when and where individuals lived one or more of your values.
  • Repeat the message. Find a way to get the message out there. Consider a cultural “kudos committee,” a group of committed people who find creative ways to capture the stories and get the message out there in organizational newsletters, bulletins, etc.
  • Embrace the negative. Don’t be afraid of conversations that address misalignment between the claim and the reality.
  • See mistakes as learning opportunities. Keep learning and growing together. Have high standards of yourself and others, and be patient with yourself. It’s about progress, not perfection. Keep reminding people that direction is more important than velocity.
  • Stick with the winners. Put the majority of your time, energy, and resources into the people who are committed to living the values.

Step 9. Define how you will convey to stakeholders outside the culture how you will live your values.

  • How will you convey your values to your customers?
  • What needs to be written in your marketing materials/web site, etc.?

Step 10. Get your values into every system.

  • Bring values into your hiring processes, your performance management system and HR practices.
  • Only promote leaders who are living the values.
  • Make it tough to not live the values.
Categories: Leadership and Culture
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Leadership, Renewal, and Being Present

Posted August 14, 2010 By David Irvine and has no comments yet.

It’s been a good summer so far. Usually I spend my down time taking on new projects, marketing, or writing. I like keeping myself busy and productive. But I resisted that this summer, and gave myself permission for some unproductive time. For the entire month of July, I just hung out with my family, got caught up on some reading, made time for friends, and visited my grandson. No expectations. No agenda. I also took time to just be present to the experience of life. I made room to enjoy some of the simple things of life I often neglect in a hectic travel schedule. I sat and actually listened to the sound of the creek in our back yard. I watched the finches build a nest outside my office window. I took in BodyWorlds with my seventeen-year-old daughter and pondered the absolute wonderment of the human body. I cheered on my 14 year-old’s two soccer teams. I listened to the wind and the rain. I watched an eagle teach her youngly to fly. And I took time to listen to the sound of silence. I took time to just be.

I feel rejuvenated and ready to gear up for a busy fall, determined to bring a deeper sense of presence to my work. My three-year-old grandson’s sense of awe and innocence inspired me to observe the world through a new set of lenses, and engage in it as if I were experiencing it for the first time.

As living organisms, we all need time for renewal. There is no better way for me to renew myself than to be present in the present, for this is my source of inspiration and discovery. I am truly excited about bringing a renewed perspective to my work this fall. One aspect of leadership and organizational culture I’m curious about is how being fully present to the experience of life in each moment impacts the leadership experience.

What are you doing to renew yourself by bringing yourself more fully into the present? What is your practice to come back to yourself? Not just during your holiday times, but also in the busy times.

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BRIDGES OF TRUST and Entrepreneurs

Posted June 19, 2010 By David Irvine and has no comments yet.

This past week I completed our two-day BRIDGES OF TRUST program in lower Vancouver Island and the Okanagan with my good friend and colleague, Jim Reger. Four different groups – 270 people from 90 diverse organizations went through our program. Represented were amazing companies with amazing leadership at every level. Entrepreneurism is well and thriving in this country and making a significant contribution, at the local, community level, as well as world wide. If you want information about the Bridges of Trust Program, call or email me.

Categories: Leadership and Culture
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Granting Grace – A Key To Building An Engaged Culture

Posted May 23, 2010 By David Irvine and has no comments yet.

What if we could ask for what we need and want from each other? What if we could talk openly, in the spirit of good will and respect, about what would make us happy and loyal in our workplace? What if we could then negotiate what we can and can’t do to meet these needs? What would happen to our workplaces, our communities, and our families if we all practiced being a little more honest and direct with each other in a respectful way?

We can all learn to be more direct with each other, and it takes continual practice, but there’s something more. Farm Credit Canada, an organization that practices good culture, has taught me a very important concept around building strong culture. One of the key principles in their cultural practices and one they work at relentlessly, is the concept of granting grace in their interactions with each other. They hold each other accountable for creating a safe environment where people can speak up without fear of repercussion.

No long ago I spent three days with an amazing team at Farm Credit, and “grace” was a central part of our conversations. They work hard at talking straight in a responsible manner. They are committed to the success of others and hold each other accountable to not engage in “conspiracies” against people. They strive for patience with themselves and others but also respectfully acknowledge when they operate outside the expectations of grace. They don’t get it perfect, but they get it right.

This kind of commitment lends itself to learning to be open and direct with each other. I love the idea of “granting grace.” I also know that it’s an area I need to continually work on. I’m certainly not as graceful in my work and in my life as I could be, especially when under pressure or in the midst of demands and deadlines.

What does “granting grace” mean to you? How do you operate with “grace” in your workplace? What effect does “grace” have on engagement, commitment, and productivity?

Categories: Leadership and Culture
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Organizational Culture: Choosing Service Over Self-Interest

Posted May 3, 2010 By David Irvine and has no comments yet.

To be engaged today, people need to feel a sense of passion, personal vision, and to express their unique talents. But this is only half of what full authentic expression – the heart of a culture – is about. This week, in a committee meeting of a local non-profit group, I was reminded that a commitment to contribution – choosing service over self-interest – is the other component to authentic expression. It’s like the wings of a bird. Without both passion and service, your culture simply isn’t going to fly. It’s the law of giving. The universe operates through dynamic exchange. Culture is ultimately about energy, and authentic expression inspires us while giving keeps the flow of energy moving. In our willingness to give, we keep the abundance of the universe circulating in our lives, and the energy of a culture alive.

You don’t have to go to Africa to be of service. There are plenty of opportunities to practice giving right in our own communities. Here are three ways:

1. Wherever you go, bring a gift. The gift may be a compliment, a smile, a word of encouragement, appreciation, caring, kindness, gratitude, a generous spirit, or even some patience and grace. As you circulate what you have been given, you keep the energy of your culture alive, because cultural energy is simply universal energy.

2. Practice receiving all the gifts that life has to offer. Recognize, and look for all the ways that people you work and live with are conspiring to help you. Take time to experience the beauty of a sunset, a spring flower, the sound of birds singing, a child in love with life, the wisdom of an elder, or the attempt of a colleague to bring excellence to a project. There are gifts all around us every day, if we just s-l-o-w d-o-w-n long enough to notice. And what you notice, you focus on, and what you focus on grows. Try it.

3. Be a giver, not a taker. There appears to be two kinds of people in the world: those who help, and those who hinder; those who give and those who take; those who lift, and those who lean; those who contribute, and those who consume. Which kind of person will you decide to be? Make a commitment to look, each day, for opportunities to support others, to contribute in some way to making the world around you a better place by your presence, to choose service over self-interest.

Categories: Leadership and Culture, Organizational Culture
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Protecting Your Talent – The New Challenge For Organizations

Posted April 19, 2010 By David Irvine and has no comments yet.

As the economy turns, how do you protect your talent asset? After eighteen months of layoffs, wage freezes, and increased workloads, employees are feeling tired and disheartened, ready to jump ship for better opportunities. According to a recent survey by Right Management Inc, six in ten employees intend to pursue new job opportunities somewhere else in 2010, and another 21 percent say “maybe” and are already networking toward it.

This is a time you have to be conscious of and commit to re-earning trust. Even your engaged workers are aware of opportunities elsewhere, and your best employees are mobile. People are always attracted by career development opportunities, attaining work/life balance, or working for a creative culture. If leadership doesn’t provide these things, then workers will seek them elsewhere. Although there is a sense of entitlement with these demands, the good news is that this pressure can push our organizations to be better places to work.

How are smart employers going to inspire workers to stay and be engaged?

By being in touch with employees. Here are a few ways to establish and rebuild trust.

1.       Pay attention to your top performers – those that you want to keep – and don’t take them for granted:

  • Provide meaningful work. Restate the organization’s vision and how the contribution of these leaders – regardless of their position – is connected to the overall organizational goals.
  • Seek their input on how they feel about their job, management, and the organization itself.
  • Find out what they need to move from being worried to being completely engaged. Listen carefully to their ideas for making this a better place.
  • Support them to determine their future goals and highest aspirations, what matters most to them, and provide action plans to help them reach those goals.
  • Help them take on responsibilities that are aligned with their talents and passion.
  • Recognize your key people. Make it a point to let them know how much they are valued and how much value they bring.

2.     Be transparent:

  • Share corporate and financial information at monthly meetings.
  • Have “up close and personal” sessions, giving staff company news and updates, and allow time to field questions on any topic, from the organization’s growth to their vacation plans.
  • Let people know where you stand and why decisions are being made and enlist their input.
  • Get your key employees involved in critical decisions and discussions wherever possible. Help them feel they are a part of something and are needed to succeed.

3.     Ramp up your commitment to mentoring, and ensure that people are getting the support they need to succeed, grow, and develop pride.

  • Expose your best employees to senior leadership through opportunities for mentoring.
  • Consider job rotations to give employees experience in other areas.
  • Allow high-potential workers to handle special projects or work on high-potential accounts. Support your best people to take risks.

4.     Reconsider rewards. If your company was forced to implement pay cuts or a wage freeze that you can’t afford to reinstate, find other ways to compensate staff: days off, flexible working hours, or even product discounts. Get to know what motivates individuals, and do what you can to show your commitment to them.

Remember that your best people are the ones that can always get a job anywhere, but if they trust you to have their best interests at heart, they will be committed to the organization. More than anything, people want to belong and contribute to something that is lasting. The payoff is that as you see signs of life in the economy, you will see signs of life in your employees. It is inspiring to have people wanting to step up rather than step out.

Categories: Leadership and Culture, Organizational Culture
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Granting Grace – A Key To Building A Good Culture

Posted April 11, 2010 By David Irvine and has no comments yet.

What if we could sit down and ask for what we need and want from each other? What if we could talk openly with each other, in the spirit of good will and respect, about what would make us happy and loyal in our workplace? What if we could then negotiate what we can do and what we can’t do to meet these needs? What would happen to our workplaces, our communities, and our families if we all practiced being a little more honest and direct with each other in a respectful way?

We can all learn to be more direct with each other, and it takes continual practice, but there’s something more. Farm Credit Canada, one of my clients and an organization that practices good culture, has taught me a very important concept around building strong culture. One of the key principles in their cultural practices and one which they work at relentlessly, is the concept of granting grace in their interactions with each other. They hold each other accountable for creating a safe environment where people can speak up without fear of repercussion.

I spent three days with one of their teams this week, and “grace” was a central part of our conversations. They work hard at talking straight in a responsible manner. They are committed to the success of others and hold each other accountable to not engage in “conspiracies” against people. They strive for patience with themselves and others but also respectfully acknowledge when they operate outside the expectations of grace. They don’t get it perfect, but they get it right.

This kind of commitment lends itself to learning to be open and direct with each other. I love the idea of “granting grace.” What does “granting grace” mean to you? How do you operate with “grace” in your workplace? What effect does “grace” have on engagement, commitment, and productivity?

Categories: Leadership and Culture
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The Art of Building A Strong Culture

Posted April 4, 2010 By David Irvine and has no comments yet.

Learning to build a culture is an art, and you can master building a culture if you are willing to invest the time and energy. The practice of any art, whether it’s music, carpentry, or athletics, requires four practices: First is discipline. To become good at something, you must undertake it in a disciplined way. Anything you do only if “you’re in the mood,” may be a nice hobby, but you’ll never become a master at it.

The second practice is concentration. Paradoxically, what you need to concentrate on to build a culture – which is about connection to others – is self-reflection: connection with yourself. If you want a better culture where you live or work start by developing a mediation practice or a practice of mindfulness. Make it a daily discipline  to go inside and listen to your needs, desires, and values. Make time for a spiritual discipline to pray, or create a community of people around you to share your life with, or  simply take time to think and reflect. Make any one of these practices a concentrated discipline, and you will see a significant change in your culture in a matter of weeks.

The third practice is patience. Anyone who has ever tried to master an art knows that patience is necessary to achieve anything. Patience is difficult in a society that demands instant gratification and speed, but without patience and perseverance, mastery remains illusive. To build a culture we must be patient with ourselves and with others. There is no prescription or quick fix to a better culture. An apprentice in carpentry must learn to be patient while learning to plane wood. A piano student begins by practicing scales. The apprentice in the art of culture learns by being still and listening to the voice inside and then learning to overcome self-centeredness, realizing that building a better culture begins with building a better you.

A fourth practice is that you must make it a priority in your life. When you make culture – the environment and key relationships in your life – a priority and then create concentrated practices around connecting with yourself and others while maintaining patience, you won’t just have a better culture, a better environment to live and work in. You’ll have a better life.

What practices do you incorporate into your life and how does these practices impact the environments where you live and work?

Categories: Cultural Transformation, Leadership and Culture, Organizational Culture
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Organizational Culture: Lessons From A High School Musical

Posted March 28, 2010 By David Irvine and has no comments yet.

This past week our seventeen-year daughter, Hayley, performed in an amazing high school musical production of Les Misérables. Months of preparation went into this production. As these young people prepared themselves for a performance, I witnessed organizational culture at its very finest. Here it was: a group of ninety youth (from grade nine through twelve), all focused on a shared vision, all deeply engaged in the project, all passionate about their work, with high energy, and servant leadership. I sat back and just took in the buzz with absolute awe. I started to think, “What if we could create this kind of culture in a workplace?” With the right ingredients, focus, and leadership, I believe it’s possible because I’ve seen it done.

Here are some lessons from this high school musical theatre production that I believe can be applied to any organization.

1. Leadership with a vision. Merilie Stonewall, the artistic director at Hayley’s high school, had a vision to  produce this musical years ago when she first saw Les Misérables and was spell bound. Then she waited nine years after the rights became available for the special talent needed to cross the band room threshold. Everyone – from the actors to the crew and set designers to the tech staff, had a vision of the end result.

2. Leadership inspired by love. Merrilie has invested years of her life into her students at Cochrane High School. She cares deeply for her work and her students. She has never, in all her years of teaching, ever fallen out of love with her work or her students. It is inspiring simply to be around her. Merrilie’s credibility was earned long before the first audition. It’s built on her love and commitment to youth and to music. And everyone knows it.

3. Everyone’s talent was needed. Everyone in the production – from grade nine to grade twelve – contributed. Everyone made a difference. And everyone knew their important piece they played in the puzzle. When talent gets aligned with the vision, loyalty, passion, and energy is the result.

4. High standards of performance were set and expected. No one ever takes pride in doing something easy. Every person on this musical team was stretched and pushed beyond their comfort zone. Football players were inspired to sing in lead roles, work on technical support or paint sets.  Shy kids were coached out of the woodwork to bring their unique talents forward. High standards were set and reached.

5. Open communication. Conversations were going on continuously. Everyone seemed to be talking to everyone. Roles were clear and openness abounded.

6. Work was fun. Even in the midst of high expectations, everyone somehow knew that the goal of all this was to be in the moment of creative human expression. If we aren’t truly enjoying ourselves, what’s it all for anyway? Ms. Stonewall, like all great leaders, understands that the work is merely a means to a much higher end: the building of stronger, more confident youth. She, like all who watched this production unfold in the past months, knew that the experience and memory of being on this team will stay with these kids the rest of their lives.

7. Results. Results are essential as they are the ultimate measure of success. Hundreds of people in our community attending a sellout performance for five straight nights. Five straight standing ovations. It was as good of a product as you will see anywhere from an amateur theatre group. When a team produces these kind of results everyone wins, and everyone on the team knows they made a difference in making that happen.

What a vision to aspire to as we bring our passion and unique gifts to our work.

Categories: Leadership and Culture
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Authentic Leadership and Integrity

Posted March 14, 2010 By David Irvine and has no comments yet.

This week I started coaching a senior executive who was recently promoted to lead a large office in his firm. He approached me for coaching to help him be accountable for living with greater integrity. When I asked him what this meant, he said:

“Reflecting on the leadership responsibility I now face made me take a careful inventory of my life. I realized that in my efforts to advance in the business, I have been neglecting my health, my spiritual life, and my relationships with my family.  Because I lack the discipline to live a life aligned with what matters, I don’t have the integrity, self-respect and credibility to influence people in the way I need to now. I want you to help hold me accountable for living in accord with my values.”

This executive gets it: integrity means being an integrated human being, and from that integration comes self-respect, credibility, and the power of sustained leadership presence. You will never get this kind of power from your position or your title.

Mahatma Gandhi said,”A person cannot do right in one department of life while attempting to
do wrong in another department. Life is one indivisible whole.” A leader will never be able to have the strength to impact others if their life is fragmented or lacking wholeness. Integrity comes from the word “integer,” which means wholeness, integration, and completeness. Great leadership cannot be reduced to technique; great leadership comes from the identity and integrity of the leader. This is why leadership is about presence, not position.

This executive’s clarity, wisdom, and courage, reminds me of a story of Gandhi, which illustrates the power of integrity in leadership. During the time Gandhi was in office a troubled mother had a daughter who was addicted to sugar. One day she approached Gandhi, explaining the problem and asking if he would talk to the young girl. Gandhi replied, “Bring your daughter to me in three weeks’ time and I will speak to her.” After three weeks, the mother brought her daughter to Gandhi. He took the young girl aside and spoke to her about the harmful effects of eating sweets excessively and urged her to abandon her bad habit. The mother thanked Gandhi for this advice and then asked him, “But why didn’t you speak to her three weeks ago?” Gandhi replied, “Because three weeks ago, I was still addicted to sweets.”

What is your experience of the effect of integrity on leadership and it’s effect on your self-respect, your credibility, and your ability to influence others?

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