Seven Steps To Holding An Employee Accountable

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“Everyone on a team knows who is and who is not performing and they are looking to you as the leader to see what you are going to do about it.” – Collin Powell, former US Secretary of State

Last week, in a two-day culture and leadership development workshop with a group of executives, one of the leaders made a fascinating statement: “I’ve been a positional leader for almost thirty years, and I’ve never learned an actual process for holding people accountable.”

I find this fascinating. We talk about “holding people accountable” all the time. We all know we need to be doing it, and we all think we know what we talking about. But do we? Far too often, tasks are assigned to employees in a haphazard way, hoping that the worker will ‘figure it out’ and deliver an adequate, even superior, performance. If this is your accountability process, you will soon realize that ‘hope’ is a better strategy for frustration than it is for results.

I have observed three reasons why managers don’t hold people accountable:

  • They aren’t clear about how to do it. There isn’t a clear accountability process in place.
  • They don’t want to be the bad guy. A recent Harvard study showed that many managers, hoping to get promoted, refrain from holding their people accountable because they want to get good performance feedback and stay in line for promotion.
  • It’s too hard. Let’s face it. It’s tough holding people accountable. It takes courage. Leaders must be prepared to put in the time and to have the tough conversations.

Seven Steps To Holding People Accountable

  1. Build Trust – Accountability without trust is compliance. Make the connection. Be trustworthy. Keep your promises. Be accountable. Make the connection.
  2. Discover the Reason – Accountability without a vision – without purpose and passion – is drudgery. If someone lacks accountability in their work, it usually means that haven’t found a reason to be accountable. They don’t have a why. Before you talk about results, if at all possible, help your employees discover a fit – between what they are passionate about what is expected of them. Even if you find out that their primary passion lies outside of work, at least you are supporting them. Fit people; don’t fix people.
  3. Clarify – Ambiguity breeds mediocrity. People need to be clear about what is expected and how success is defined. Clarify expectations, including what kind of attitude is required and what results are promised. People also need a clear line of sight between how their contribution makes a direct impact on the success of the organization.
  4. Get an Agreement – I define accountability as: The ability to be counted on. Accountable people never make a promise they can’t keep. But we need to get better at making promises. A request is not an agreement. If you want to hold someone accountable, you must get their full 100% agreement. Before you make an agreement, be sure the willingness, the resources, and the capabilities are in place. If you don’t get an agreement to a required request, then go to Step 6.
  5. Support Requirements – To be committed, engaged, and ultimately accountable, people need to feel that they can talk openly about the support they require to achieve their accountabilities. What support is needed? Your employee’s negotiated support requirements will be your accountability to them. The support requirements of your employees will be their accountabilities to you.
  6. Consequences – With no consequences there will be no accountabilities. Always start with positive consequences (motivators). Motivators are the internal or external results of delivering on your accountabilities. Motivators are meant to inspire you to achieve your accountabilities. If these don’t get the job done, then go to negative consequences.
  7. Follow up – Follow up means a clear understanding of a plan for follow-through, including how often we need to meet and with whom, to ensure that you hold yourself and each other accountable for honoring the promises you have made to each other. If you end up getting to negative consequences, then follow up means you must now be accountable to follow through on the consequences that were put forward to your employee.

If accountability remains a challenge for you or for your organization, I’d like to hear from you. Perhaps I can be of some assistance. http://www.irvinestone.ca/contact

Three Paths to Inspiring Leadership: Lessons From Olympians

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“In everybody’s life, at some time, our inner fire goes out. It is then burst into flame by an encounter with another human being. We should all be thankful for those people who rekindle the inner spirit.”   –Albert Schweitzer, Philosopher and Physician

After winning a gold medal in the 10,000 meters in Rio, the Somali-born British runner Mo Farah was asked how he was able to muster the strength to pick up himself up and get back to his rhythm after being accidentally tripped on lap ten of the twenty-five lap race. “I just had to believe in myself and get through it… I promised my daughter Rhianna I was going to get her a medal and I was thinking, ‘I can’t let her down’. That’s all I was thinking about – her.”

Mo dedicated his two gold medals in London 2012 to his then baby twinsAisha and Amani. After his 2016 victory he said, “I’ve won an Olympic gold for three of my children – now I’d like to win the 5,000m gold for my little boy.”

What I love most about the Olympics are the inspiring stories – in both victory and in defeat. The parents, the coaches, the communities that raised these athletes – there’s a story behind every one of them. And then there is the inspiration in the athletes themselves. Rosie MacLennan, Penny Oleksiak and her teammates, the Rugby and soccer players, the track athletes – all have inspired an entire generation of young women in Canada.

Great leaders, like great athletes, inspire those around them. The word inspire is derived from the Latin root spirare, meaning to “breathe life into.” The need to inspire has never been greater than it is today, when many people feel afraid, cynical and stressed. Awakening the passion of others by speaking to the inner lives and deeper needs of those we serve is the work of leaders at every level and in every walk of life.

As I allow myself to be inspired by the Olympic games, my hope is that every one of us will allow ourselves to be inspired by the people around us – to enable us to inspire those we serve. Here are three pathways that inspire:

Pay Attention. The great philosopher Yogi Berra once said, “You can observe a lot by watching.” You can be inspired everyday if you s-l-o-w d-o-w-n, pay attention to what’s going on around you, and watch for inspired action. It isn’t just during the Olympics that you will hear inspiring stories. Every life has a meaningful story behind it when you care enough to take the time to pay attention. Last week I was working with a group of leaders at Emera Energy, an authentic maritime company with a down-to-earth, humble approach to business and was inspired by many of their leaders, especially the passionate young people who demonstrated commitment, ownership, and an accountable attitude. I was also inspired by how many of these leaders – mostly engineers – had mastered the simple skill of listening carefully to people. When I work with a great organization I come home inspired. What you focus on is what grows. If you focus on what’s wrong with your workplace or your life, you will soon find yourself with lots of reasons to be unhappy. But if you care enough to pay attention and focus on the goodness around you, you will find a reason to be inspired.

Choose Gratitude. I have been reflecting lately on the many people who have inspired me. I remember how George Nelson, a long-time friend of my parents and former boxer, would get up every morning and spend the first thirty minutes of his day skipping on our front porch when he and his wife Audrey visited. I always admired George, and he inspired me to get up early and start the day with some exercise. Years ago, the great motivational speaker, Zig Ziglar, inspired me to create a “Wall of Influence” – photos of the twenty-five most influential people in my life. My wall of influence has evolved over the years and as I reflect on these people, I am filled with gratitude for everyone who has helped make me who I am today through their love, their character and their example.

Care. It is inspiring to be around people who care, who choose service over self-interest, who have a sense of purpose beyond themselves, and who are passionate about making a difference in the world. People who care enough to keep their promises, to go the extra mile, and to be concerned and committed to serve the people around them make workplaces worthwhile, schools vital, relationships meaningful, and lives valuable. Caring makes all the difference. Caring is everything.

To be inspiring, you must be inspired. How do you get inspired? What inspires you? How do you inspire people around you?

AUTHENTICITY ISN’T ABOUT BEING PERFECT- IT’S ABOUT BEING HUMAN Three Ways To Authentic Leadership

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I learned from Jerry Weinberg, author of The Secrets Of Consulting, that if you want to stay single you should look for the perfect mate. So, I would postulate that trying to be perfectly authentic will actually make you inauthentic. Earning the trust and credibility that comes from authenticity isn’t about trying to be perfect. Instead, it’s about honesty. Let me illustrate with an example:

While working with an executive on how to be a more authentic in his leadership, he told me about a meeting where he had to deliver some tough news about his team’s performance. “I was honest with them, but I could see them pulling away and withdrawing. I knew that my honesty was disrespectful, and I was losing credibility. But I also knew that if I held back my frustration with their performance would increase and I wouldn’t be doing my job as a leader. How can you be more authentic in this kind of scenario?”

Being authentic is an entirely human journey, full of paradoxes, uncertainty and tension. It doesn’t mean getting it all perfect, working from a script, or having a formula. Instead, being authentic means accepting the paradox along with the tension. Authenticity requires both honesty and respect, and a willingness to wrestle with these sometimes opposing forces. If you are completely honest and call someone stupid, you would be totally disrespectful. On the other hand, you can be so respectful and polite that you are dishonest.

Struggling with this paradox between honesty and respect is an indication of authenticity. It means you are honest enough with yourself to step back and get some self-awareness. You don’t have to tell people you are wrestling with this kind of paradox because your humility will show through. Be assured that disrespectful, demeaning leaders with no emotional intelligence do not consciously wrestle with these kinds of paradoxes. The fact that you are grappling with them and seeking ways to better lead and communicate is an indicator of authenticity. Authenticity is about being human. It’s not about being perfect.

Here are three ways to be a more authentic leader:

  1. Be open for feedback. When the 75 members of the Stanford Graduate School of Business Advisory Council were asked to recommend the most important capability for leaders to develop, their answer was nearly unanimous: self-awareness. Seeking self-awareness is an indicator of authenticity. Certainly a 360 degree feedback tool is valuable, but asking directly for feedback is also important. “What do you want me to stop, start, continue doing in our relationship?” “On a scale of 1-10 how would you rate the quality of our relationship in the past year?” “What would take it up a notch?” These are helpful ways to get feedback. You don’t have to agree or disagree with what people tell you. You simply say thank you and take one or two areas that you will commit to improve. You can also get feedback from yourself, by taking time for self-reflection. Ask yourself how you can improve. Take an honest inventory every so often. Inauthentic people have no interest in getting to know themselves better.
  2. Realize the value of caring. In the ten years that Doug Conant served as CEO of the Campbell Soup Company, he turned the languishing business around by putting the focus back on the people who worked there. Over the course of his time at Campbell Soup, Conant was said to have written 30,000 handwritten thank you notes to his employees, amounting to about ten notes a week. “I let them know that I am personally paying attention and celebrating their accomplishments,” Conant said in an HBR podcast. After working in the leadership development field for more than thirty years, I have learned that good leadership is fundamentally about making contact, building personal connections, and helping people to grow and flourish. It’s fundamentally about caring. Good leadership means you go the extra mile to care about your organization. You care about the people you serve. And you care about the work you do and the contribution you make.
  1. Work with a guide. There’s an old Sufi saying that says, “The eye can’t see itself.” Just as a mirror reflects our face back to us, mentors, coaches, trusted advisors, therapists, confidants show us that which is so close to us we can’t see it. If you are serious about uncovering your authentic leadership, find a guide to help you through unfamiliar territory. Ask for help. While authenticity is a lonely journey, it can’t be done alone. The important thing is that others who have some experience with what you are facing can offer a supportive, accepting, accountable space to heal and learn. Guides help you step back and get some perspective. They support you, challenge you, and help ask questions like, “What’s going on here?” “What are you up against?” “What can be learned?” “What are your options?”

Ambition, Renewal, And Why Rest Is Essential To Achievement

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When my father, who was once a nationally ranked gymnast, coached me in high school track, his approach to training came from University of Oregon’s track coach Bill Bowerman. The legendary running coach, Arthur Lydiard, who presided over New Zealand’s golden era in world track and field during the 1960s, had mentored Bowerman. He introduced Bowerman to a philosophy of training that revolutionized American track and field in the 1960s.

Bowerman’s approach to training had been the same as virtually every other American long-distance running coach: push hard until you are exhausted. This philosophy was based on the belief that the harder you trained, the more progress you made. The results revealed severe limitations. Prior to Bowerman, Americans were virtually absent in the world long-distance running realm.

After returning from New Zealand, Bowerman began exhorting Oregon runners to finish workouts exhilarated, not exhausted… His credo was that it was better to underdo than overdo. He had learned from Lydiard that rest was as important as work to keep a runner from illness or injury. Bowerman realized that his runners’ training was more effective when they allowed ample rest between hard workouts. He trained and raced his men to seasonal peaks but would back off before they crashed. To incoming freshman he preached: Stress, recover, improve…

While commonly accepted now, the idea of alternating hard days in distance running training, was revolutionary at the time. And it didn’t go down so well with the coaching community. When Bowerman first articulated the hard-easy method, he was widely despised for it. Kenny Moore, one of his legendary athletes and author of Bowerman and the Men of Oregon, wrote, “The anthem of most coaches then was ‘the more you put in, the more you get out.’ In response to Bowerman, coaches were morally affronted. His easy days were derided… called coddling.” Moore adds parenthetically, “His common sense approach is still resisted by a minority, and probably always will be.”

Bowerman’s response to his critics was to “crush their runners with his.” His “Men of Oregon” won four NCAA team titles. Over his legendary career, he trained thirty-one Olympic athletes, fifty-one All-Americans, twelve American record-holders, twenty-two NCAA champions and sixteen sub-four minute milers. During his twenty-four years as coach at the University of Oregon, the Ducks track and field team had a winning season every season but one, attained four NCAA titles, and finished in the top ten in the nation sixteen times.

Bowerman also developed the first lightweight outsole that would revolutionize the running shoe. With some latex, leather, glue and his wife’s waffle iron, he created a durable, stable and light Waffle sole that set a new standard for shoe performance and helped him co-found the Nike Corporation. My dad bought me a pair of those original waffle running shoes. It was an amazing shoe at the time. Bowerman also ignited the jogging boom in America. How that happened is another great story.

Since Bowerman’s success days at the University of Oregon, the physiological foundation for the “hard/easy” system has been validated. In short, physiology has verified what Bowerman learned and applied. The trick is first to provide enough but not too much stress, and second, to allow enough recovery to replenish energy stores, heal and adapt.

As in the outdated “no rest system” for training distance runners, I wonder if we aren’t living our lives these days with an outdated belief that doesn’t take into consideration the importance of rest and renewal. In today’s world, with its unyielding emphasis on success, productivity, and efficiency, we have lost the rhythm of balancing between effort and recovery. Constantly striving, I see so many people exhausted and deprived in the midst of great abundance. How many of us long for time with friends, family, important relationships, even just a moment to ourselves, as we constantly look down at our devices and strive to achieve more? We now find ourselves compulsively checking for messages from work while in the midst of our vacations and times when we need to be connected to who and what really matters.

My challenge for you is to create some structured time over the summer to rest, attend to what is important to you, and make room for whatever you would call renewal. Whether it’s a two-week break, a one unproductive renewal day per week, or an hour a day to just to rest, take the time to simply walk in nature, spend some time hanging with kids, or sit and read a novel. Carve out some time to rest your body and mind, restore your creativity, and regain your natural state of inner peace and well-being.

We are clever people, efficient and high-powered, but in our fervor to get things done we are forgetting the simple art of living. Let us resolve that we will begin today to take a little time to relax, to be idle, to go more slowly and be more attentive to the world around us. Let us take time to be still, to be present, to notice the beauty in this world, to watch the sun go down behind the hill.

Renewal and relaxation aren’t a luxury. They, along with hard work, are a necessity to a life well lived.

Bill Bowerman knew the importance of rest in training Olympic athletes. We can all learn from the legacy he left us.

How To Build A Respectful Workplace: It’s Not A Program

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I recently overheard a manager talking with a colleague about how he was being sent to a “Respectful Workplace Program.” I couldn’t help but interrupt and ask him about it.

“Yes,” he explained. “Everyone in our company is required to attend a one-day training seminar on how to build a respectful workplace.”

Be assured that I am respectful of whoever might, with good intentions, be running a workshop on building respect in an organization. And even without any knowledge of what will be presented in the workshop, I’m sure that this program will undoubtedly bring valuable information.

But with all due respect (pun intended!), respect can’t be taught like mathematics. Building a respectful workplace, like building respect in your home or community doesn’t come from a training program. Respect isn’t about speaking to each other nicely or holding hands or hugging each other. While we could all use a refresher in good manners, respect goes much deeper than techniques or even behavior.

If you want improve a disrespectful workplace you have to get to the root cause of the problem. A respectful workplace is achieved – and sustained – through one critical element: respect for yourself. When you have self-respect you won’t tolerate bullying, inappropriate, disrespectful comments, or people acting unprofessionally. You have the same standards for yourself as you expect from others. When you have respect for yourself you don’t demean others or act in ill-mannered ways. You have better things to do with your time, and you have no interest in being disrespectful to others. You won’t find yourself entangled in hurtful, useless and hurtful arguments. And you won’t let others disrespect you.

Here are four strategies for increasing your level of self-respect. Just as anyone can be a leader, anyone can put these into practice, beginning today. As you do, notice the positive impact and benefit to your workplace by increasing the respect around you.

  • Never make a promise you aren’t prepared to keep. Self-respect, like confidence, is an outcome of right choices, not a prerequisite. Learning to keep promises, whether it is to your child to attend his baseball game or to yourself to keep up good health habits, results in personal integrity. Keeping promises to yourself and others, even in the face of discomfort and the tendency toward complacency, gives you confidence to get through the hard times. As the late Stephen R. Covey used to say, private victory precedes public victory.
  • Create focus in your life. Clarity around your highest values, a sense of purpose, daily disciplines around your health, and an ongoing personal development plan are all ways that contribute to how you feel about yourself. People who respect themselves take care of themselves. And they spend their time being of service to others. When you start paying attention, you will notice that people with focus and clarity in their lives aren’t part of the gossiping crowds. They don’t have time for complaining or blaming others or being a part of disrespectful conversations. They are too busy focused on being useful in the world.
  • Take the high ground. If you are wondering why people yell at you or degrade you or act in disrespectful ways, it’s simple. Because you let them. You don’t have any obligation to tolerate disrespectful behavior. You don’t have to become lazy even if the people you work with are lazy. You don’t have to get involved in ill-mannered arguments. A leader I have high regard for told me once, “Never argue with an idiot because they will bring you down to their level and beat you with experience.” Live on the foundation good principles, even if the people around you don’t appreciate it. Do the right thing, because the right thing will make things right inside of you.
  • Be a light, not a judge. The disciples of a Hasidic rabbi approached their spiritual leader with a complaint about the prevalence of evil in the world. Intent upon driving out the forces of iniquity and darkness, they requested that the rabbi counsel them. The rabbi’s response was one that can help us all come to grips with the malevolent forces of darkness that at times seem to surround our world. The rabbi suggested to his students that they take brooms, go down to the basement, and attempt to sweep the darkness from the cellar. The bewildered disciples applied themselves to sweeping out the darkness, but to no avail. The rabbi then advised them to take sticks and beat vigorously at the darkness to drive out the evil. When this likewise failed, he counseled them to again go down to the cellar and to protest against the evil. When this failed as well, he said, “My students, let each of you meet the challenge of darkness by lighting a lamp.” The disciples descended to the cellar and kindled their lights. They looked, and behold! The darkness had been driven out.

Self-respect doesn’t guarantee that others will treat you with respect. What it does do is guarantee that you won’t tolerate disrespect. When disrespect is no longer tolerated, it will soon cease to exist.

I’d love to hear from you about some of your organizational challenges if you are working in a disrespectful workplace or relationship. Send me your thoughts on my contact page. I’d be glad to schedule a complimentary ½ hour session to discuss your situation.

Three Attributes of Authenticity – It Goes Beyond “Being Yourself”

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“We are in the age of authenticity,” writes Adam Grant, in a recent New York Times article, “where ‘be yourself’ is the defining advice in life, love and career… We want to live authentic lives, marry authentic partners, work for an authentic boss, vote for an authentic president. In university commencement speeches, ‘Be true to yourself’ is one of the most common themes…”
But I think we have to understand just exactly what we mean by authenticity and “being yourself”.
If you’ve been around as long as I have, you’ll remember the children’s story of Br’er Rabbit and the Tar Baby. Br’er Rabbit, in the famous Joel Chandler Harris story of the old south, walks along the road of life, whistling and happy, until he encounters a tar baby on the side of the road who he believes is insulting him. Br’er Rabbit strikes out at the tar baby because he thinks he would not be true to himself if he were to let someone say nasty things about him. But by kicking and hitting the tar baby he ends up getting completely embroiled in the tar. He actually loses his sense of self by reacting to someone else’s evaluation of him.
Just because you are upset with someone doesn’t mean you have to confront them in order to prove your authenticity. Being authentic is not about showing your “true self” indiscriminately to the world. It’s also not about erasing the gap between who you are on the inside and what you reveal to the outside world. In fact, if you aren’t careful, this approach can easily get you enmeshed in tar. We all have thoughts and feelings and tendencies and impulses in our lives that are better left unspoken, or at best spoken only with trusted friends or confidants.
An example of this is cited by Adam Grant in his NYT article. When Cynthia Danaher was promoted to general manager of a group at Hewlett-Packard, she announced to her 5,300 employees that the job was “scary” and that “I need your help.” She was supposedly authentic. She was “being herself,” and her team lost confidence in her.
I have learned from my colleague and co-author, Jim Reger, that authentic people exhibit three fundamental qualities:
1)  Their identity and security come from within, not from someone else’s view of them. Br’er Rabbit loses his way by reacting to someone else’s opinion of him. The more we react to other people’s evaluation of us, the more we demonstrate a lack of self-assurance.
People who are dependent on others for a sense of worth spend their time and energy seeking approval, rather than pursuing their own goals. Subsequently, they fall short of their potential. They are obsessed with getting recognition from others instead of relaxing and bringing to the world who they are meant to be.
Being authentic means you are able to clarify your own values and decide what is most important to you. You are able to live your life in a way that is truly expressive of your beliefs, values, and desires. This does not mean you express yourself without regard for the opinions or feelings of others. It means, instead, that you are self-aware enough to be both honest and respectful.
2.   Authentic people are comfortable with themselves. When your worth and security come from within, you have no interest in bullying, abusing, or disrespecting others because you are at peace with who you are. When you are at peace with yourself you are open to learn, to respond appropriately rather than impulsively, and are open to the possibility of change. Authentic people are willing to re-evaluate their point of view when presented with new information.
Authenticity means a willingness to think through your position when you encounter different points of view. Authentic people are humble enough to bring curiosity rather than rigidity to their relationships. They can set their own limits while also considering the views of others. Rather than needing to defend themselves or criticizing, they respect differing opinions and are open to learning.
3.   Authentic people care. They care about their work. They care about the people around them. And they care about themselves enough to not let themselves be disrespected. Authentic people seek the betterment of all constituents. They choose service over self-interest.
The ability to clarify and pursue what you genuinely want for yourself while also maintaining close relationships with others – and respecting them to also be themselves – is one of the major attributes of an authentic person. Most of us are able to do only one of these at a time. We either conform to the culture in order to be accepted, or cut ourselves off from others in order to be ourselves. It’s a sign of authenticity if you able to walk the line between seeking both independence and connection.
Authenticity is a tall order. However, if you are sincere (you don’t have a hidden agenda for personal gain) and you are honestly striving to work for what serves the greater good people are much more apt to trust you. Trustworthiness results from authenticity.
If you are interested in assessing your own authenticity or getting some input from others on how authentic you are perceived to be, you will find a quick no-fee authenticity assessment on the home page of my website: www.irvinestone.com
If you are interested in learning more about how to be authentic and deepening your authentic presence, send me an email or contact me at: www.irvinestone.ca/contact and we’ll schedule a ½ hour complementary call to explore your options.